Memorandum of Association :

RULES AND REGULATION OF THE ASSOCIATION

PLACE :
The place of the Association is located at the above address mentioned in the Memorandum of Association.

MEMBER :
The membership of the Association shall consists of :

Life Members :
Medical Practitioners domiciled in Pondicherry holding allopathic Qualifications recognized under Schedule I or II of the Indian Medical Council Act, 1956 and interested in the science and art of ophthalmology, shall be eligible for membership.

Associate Members :
The Membership will be annual or life Membership, It will comprise of :
a. Medical practitioners holding allopathic qualifications under Schedule I and II of Indian Medical Council Act, 1956.
b. Non Medical Scientists interested in ophthalmic Sciences.
C. Spouses of all classes of members.

They shall pay the Annual/Life membership subscription as defined in the by laws.
They shall be entitled to participate in all activities of the association but not be entitled to vote at a meeting of the association nor hold position of office nor hold position of officer nor apply for an award. They will be members only for the conference if paying the Annual Associate Membership fees applicable from time to time.
The Managing Committee shall have the power to admit member :

Subscription :
Subscription for all categories of members shall be decided by General Body from time to time.

General Body Meeting and its Functions :
General Body :
1. All the members shall constitute the General body of the Association.
2. It shall govern the affairs of the association through its elected office - bearers and committees.
3. It shall hold a General Body meeting atleast a year.
4. Quorum- minimum of 5% of total members shall form the quorum.
5. Adjourned meeting : in case the Quorum is not at the start of the meeting or during the meeting of the ordinary General Body Meeting, the meeting shall adjourn for atleast 30 minutes and shall meet on the same day at the same venue.
6. The adjourned meeting will not require any Quorum.

Special General Body :
A Special Body meeting can be called by any of the following for a specific purpose :
1. The President
2. On a requisition signed by atleast 2/3rd members of the managing Committee.
3. On a requisition signed by atleast 5% of the life members of the association.

Quorum - 10% of the total members must be present for the Special General Body Meeting.

Managing Committee :
The affairs of the Association shall be managed by the managing committee, which is elected by the general body.

Composition :
It shall consists of : -
1. President
2. General Secretary
3. Treasurer
4. 3 members elected by the General Body.

Exofficio :
1. Immediate Past President
2. Special invitees (those invited by the president without voting rights)

Functions :

a) Managing Committee shall act on behalf of the general body for running the affairs of Association under its constitution and by-laws.

b) It shall review the recommendations of the various statutory committees.

c) It shall carry out the policies and mandate of the Association and shall be responsibile to it.

d) It shall have power to invest and deal wiht the money of theAssociation and to borrow such sums of money as it may resove for the benefit of the Association.

e) Such money and properties of the Association that are not utilized for the objects of the Association may be invested in such manner in such Banks and in such way as the managing committee may at their discretion, think proper and the managing committee may change the investments in order to (better) fulfill the objects of the Association.

f) The Managing Committees shall have poer to purchase, construct or acquire on lease or in exchange or on hire, by figt or otherwise, any real or personal property and any right or privilege necessary or convenient for the purpose of the Association to improve, develop, manage, see, Mortgage, dispose of, turn to account or otherwise deal with all or any part of the property of the Association not vested in the trust.

g) The Managing Committee may constitute as many sub committees, as it deems fit for furtherance of the objects of the Association. These Committees may lay down their own procedures of working.

h) Decisions and recommendations of the Managing Committees shall be subject to approval of the general body.

Meetings :

a) The members of the Managing Committee shall meet as oftern as required and at least once during the annual conference. 1/4th of the total number of members of the Managing Committee shall form a quorum.

b) The General secretary shall circulate the agenda for the meeting at least a month before the date of the meeting.

c) The President shall preside at the meeting of the Managing Committee. In his absence General Secretary shall officiate for him. In the absence of the President and the General Secretary, the meeting may elect its own chairman, and for the prupose of the meeting he shall exercise all the powers of the President.

d) The President or Chairman, in the event of a tie, will have a casting vote.

e) The voting may be by show of hands, or by ballot whichever is considered desirable by the President.

f) Whenever it is found inconvenient to call a meeting of the Managing Committee and whenever the Honorary General Secretary in Consulation wiht the Presidnet deems it desirable that the opinion of the Managing Committee/Executive Committee be obtained, he shall do so by Registered post.

Duties & Responsibilities of the Executive Committee :

Functions fo the President :
The President will act on behalf of the Association and will represent the association during his tenure. The Presidnt shall regulate the proceedings of the Association and Managing Committee.

The President shall uphold the constitution and enforce the rules and regulations framed thereunder. He shall preside over all functions of the Associations and meetings of the general body and managing committee.
In the absence of the President, the General Secretary shall officiate for him.

Functions of the General Secretary :
1. General Secretary shall manage all correspondence and shall keep the minutes of the Association and Committee Meetings, which will be read and confirmed at the following meeting respectively. He shall be responsbilt to the association for carrying out the resolutions of the Association. All recods shall be open to inspection by any member fo the Association after a written request to the President an dpassed by the Managing Committee.

2. All documents, convenants, contracts shall be made jointly wiht the Treasurer. All properties & Documents of the Association shall be under the custody of General Secretary.

Functions of the Honorary Treasurer :
1. The Treasurer shall receive money due to the Association and shall make all payments in accordance with any rule framed by the Managing Committee and shall conduct transactions and every receipt given shall be signed by him. He will prepare a statement regarding the financial position of the Association jointly with the General Secretary which will be audited by the certified aduitors and present the same at the annual meeting of the general body for adoption.

2. The accounts shall be operated jointly by -
a) General Secretary
b) Treasure

3. He shall maintain a list of current members and their addresses.

Funds :
1. Funds will be through membership subscription, donations from individual or institutions and aids fromt he Government Agencies / Private Forms :

2. An account with the Nationalised Bank of Post Office will be operated by the Association which should be the balance of Association.

Control of the Funds :
1. The funds will be under the control of the Executive Committee.
2. All transaction wil be in the name of Association only.
3. April to March of every year will be financial year of the Association.
4. Accounts will be finalised once a year.
5. No money shall be spent for any purpose outside the objects of the Association.
6. No member can claim him/ her sight to get the Funds of the Association.
7. The Finances of the Association shall be kept general Account.

General Account :
It will include establishment account, subscription account. All these accounts shall be maintained by the Hon.Treasurer under separate heads.
The General Accounts will include all receipts and expenduture by way of
a) Subscription
b) Advertisement charges (other than for Journal)
c) The account may also include any surplus or deficit generated from meeting, conferences, symposium, etc., by the Pondicherry Ophthalmologists Association.
d) Sale of any property belonging to the Association.
e) Payments made towards holding of conferences workshops, instruction courses, printing stationery, postage etc., for efficient working of the association and office.

Maintenance of Records and Properties :
a) All records shall be kept in the office of the Association under the supervision of the General Secretary.
b) Records should be written in the name of the Association and designation of the Secretary.
c) All properties should in the name of the Association only.

Legal Matters :
All legal matters should be attended by the General Secreatry or otherwise he can nominate any person as he wishes.

Maintenance of Records :
The following registers should be kept in the Association and properly mentioned :
1. Admission register for the enrolement of members .
2. Accounts register.
3. Properties Register.
4. Despatch Register.
5. Resolution Register.
6. Circular Register.
7. Stock Register showing the properties and material of the Association.